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1. This agreement outlines the terms and conditions governing the relationship between Matthew Bearne (the "Proprietor") and you, the client. It is a legally binding contract designed to ensure both parties gain the maximum benefit.

This website 'actorshowreelsbymatthewbearne.com' and the brand, 'Actor Showreels By Matthew Bearne' are trading styles of Matthew Bearne, a sole trader.

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1.2. The sole trader, Matthew Bearne, also operates 'Super 8 Acting Academy'.

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1.3. Any contract formed through this website is a contract with Matthew Bearne as an individual. Matthew Bearne is solely responsible for the obligations and liabilities arising from all trading names listed.

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Showreel Prices

• 1 Monologue: £250

• 1 Duologue Scene: £399

• 2 Duologue Scenes: £699

• The Super Reel - One scene £550

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Deposits

• A non-refundable deposit of £60 per scene is required to secure a booking. (Unless spreading payments - See below) This covers the scriptwriting process and associated time and effort.

• Once the first draft of the script has been sent to the client, the deposit is non-refundable.

• The remaining balance must be paid in full no later than 6pm, four days before the scheduled filming date. Failure to do so may result in cancellation without a refund of the deposit.

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2. Actor Preparedness

All actors are expected to arrive fully prepared and off book for their scenes. This means knowing your lines, having rehearsed your character choices, and being ready to perform with minimal need for prompting.

While we allow time for direction and performance refinement on the day, unpreparedness will impact the efficiency of the shoot. More takes may be required, which can limit creative options and may affect the final quality of your showreel. Please note that excessive retakes due to lack of preparation will be evident in the final edit, and we cannot guarantee additional time or reshoots to compensate.

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3. Intellectual Property, Actor Releases And Client Usage Rights.

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3.1. Ownership Of Intellectual Property, Actor Releases and Client Usage Rights

The client acknowledges and agrees that the proprietor, Matthew Bearne (trading as Actor Showreels By Matthew Bearne), shall be the sole and exclusive owner of all worldwide intellectual property rights(including and not limited to copyright) in and to all materials created in connection with the commissioned showreel project (the "project"), including but not limited to the script, cinematography, direction, sound recording, edited film, and any ancillary materials (Collectively, the "Materials"). The materials constitute a commissioned work pursuant to the copyright, Designs and Patents Act 1998, with the Proprietor as the first owner of all rights therein.

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3.2. Assignment and Warranties By The Proprietor

The Proprietor warrants that it has the full right and authority to enter into this agreement and that, to the best of it's knowledge, the original elements of the materials (specifically the script and creative direction) will not infringe any third-party intellectual property rights.

All contributions from actors, crew or any other third parties are secured under written agreement assigning or licensing all relevant rights to the Proprietor.  

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3.3. Third-Party Releases and Clearances

It is a fundamental condition of the Proprietor's service that, prior to filming, all performers (and a parent or legal guardian for any minor) appearing in the project shall agree to the Proprietor's Terms and Conditions laid out in this agreement, and acknowledge this by checking the tick box that you agree, in the form below.

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By checking the tick box and agreeing to the terms and conditions laid out in this agreement you shall irrevocably:

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• (a) Grant consent to be filmed, recorded, and have their performance, name, and likeness used in connection with the project.

• (b) Assign to the Proprietor all rights, title, and interest in their performance contained within the materials.

• (c) Confirm that no further payment, fees, or royalties are or will be due for the use of the Materials for promotional purposes by the Proprietor OR by any other client(s) who participated in the same scene(s) for their own individual promotional purposes, as defined in 3.4. Licence Granted To The Client

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3.4. Licence Granted To The Client

Upon full payment of fees, the Proprietor hereby grants the Client a perpetual, worldwide, non-exclusive, royalty-free licence to use the final edited showreel footage and any approved photographs/screenshots (the "Deliverables") solely for the Client's professional self-promotion. This permitted use includes, but is not limited to:

• Use on the Client's personal actor websites and profiles (e.g., Spotlight, IMDB).

• Use on the Client's professional social media accounts.

• Inclusion in Digital or physical portfolios.

• Submission to casting directors, agents, and theatrical productions in pursuit of work.

The licence is personal to the named Client and does not permit commercial resale, sub-licensing, or use in a manner that implies endorsement of a third-party product or service without separate written agreement from the Proprietor.

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3.5. Proof Of Clearance

Upon written request, and subject to confidentiality obligations to the performer, the Proprietor may provide the Client with a copy of the acknowledgement from the scene partners in the "Project" of the relevant Release Form for the performers in the Client's scene, evidencing the clearances described in clause 3.3. 

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​4. The Collaborative Nature Of Your Showreel (Scene Partners)

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4.1. Mutual Grant Of Rights

Your Showreel Scene is filmed with a scene partner. This collaborative model is fundamental to creating high-quality work for both actors.

Therefore, as a condition of commissioning this service, you expressly agree to the following principle:

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• You grant your scene partner the same worldwide, non-exclusive, royalty-free licence to use their final footage for their own professional self-promotion as is granted to you.

• In return, your scene partner grants you the identical licence for your own promotional use.

• Matthew Bearne coordinates this mutual grant of rights via signed release forms from all parties, ensuring everyone is protected and can use the material to further their careers.

 

4.2. No Exclusivity

You understand and agree that you will not have exclusive rights to your footage. Your scene partner has the equal right to use it in their portfolio. This mutual benefit is what enables the production to take place.

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4.3. Your Confirmation

By proceeding with your booking and payment, you confirm your understanding of and agreement to this collaborative model and the mutual grant of rights described above.

 

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​5. Payment Terms & Conditions

5.1. Payment Structure: Spread Payments
Clients may opt to spread payments over two months for showreel scenes priced at £399 (one scene) or £699 (two scenes).

The first instalment (50% of the total fee) is due before filming commences.

The second instalment (remaining 50%) is due before editing and final delivery of the footage.

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​5.2 Late Payment Policy:

• If the second instalment is not received within 30 days of its due date, a late payment fee of 5% of the outstanding balance will be applied.

If payment remains unpaid for a further 30 days (60 days past due), an additional 10% late fee will be added.

After 90 days of non-payment, the matter may be referred to a debt collection agency or legal action may be taken to recover outstanding amounts.

 

5.3. Delivery Hold:

Edited footage will not be released until the full balance, including any  applicable late fees, has been received.

Cancellation & Refunds:
 

If a client cancels after the first payment but before filming, a refund minus a £70 admin fee will be provided.

If a client cancels after filming has commenced, no refunds will be issued.

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6. Showreel Delivery and Usage

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• ​The final edited showreel will be delivered within 20 working days in a web-friendly format.

• It is intended for self-promotion (casting sites, agents, casting directors, YouTube/Vimeo, etc.).

• Showreels do not count as professional credits. For additional usage rights, see Marketing - Further Usage.

• No raw footage (rushes) will be provided or permitted for external editing.

• Scripts written by Matthew Bearne may not be copied or reproduced by any other company or individual.

• Rewrites are expected, but all requested amendments must be sent via email and agreed upon by Matthew Bearne.

• Actor Showreels does not guarantee keeping the raw camera and sound files (rushes) for longer than a period of 30 days. Actor Showreels are not responsible for the loss of archived footage shot over the period of 30 days from the date of filming. Actor Showreels will only keep archived footage of any kind for 30 days.

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7. Rescheduling and Postponements

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• If a client requests to reschedule within seven days of the original filming date, a new deposit will be required to secure the new date.

• In the event of a postponement, full payment may be required.

• Matthew Bearne reserves the right to postpone a booking at any time.

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8. Scene Partners + Props

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• A maximum of two actors per scene is allowed. (Three is possible, but only available in 'The Super Reel' package.)

• Clients must provide their own scene partners and props.

• If a client cannot find a scene partner, Matthew Bearne will assist where possible.

• Splitting Costs: Clients wishing to split costs with another actor must state this at the consultation stage. The scene will be designed for a 50/50 split, and the client handling the booking will be responsible for full payment.

9. Editing and Client Feedback

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• Showreel scenes are crafted in the edit to achieve the best pace and tone, which may differ from client expectations.

• Clients have seven days from receiving their showreel to submit one email with all technical and creative feedback.

• Re-edits beyond this initial round will incur a £75 fee per edit, provided all requested changes are included in a single email.

• Each additional re-edit request will be charged at £75 per round.

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10. Marketing and Further Usage

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• All footage, stills, and scripts are owned by, and are under the copyright, of Matthew Bearne.

• Footage may be used for marketing purposes by both Matthew Bearne and the client.

• Showreels may be submitted to film festivals, but must be credited: ‘Written and Directed by Matthew Bearne’.

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11. Protection of Your Image & Likeness

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I am committed to protecting your identity and privacy. As part of this commitment, I have proactively opted my content out of third-party AI training datasets (including Meta's) to the fullest extent possible.

I will never knowingly submit, sell, or allow your image or likeness to be used for the training of artificial intelligence (AI), machine learning, augmented reality (AR), or related technologies. 

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12. Additional Material

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• Adding existing footage to a showreel costs £75 and must be paid during the editing process.

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13. Refunds and Reshoots

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• No refunds will be issued under any circumstances.

• Reshoots are at the sole discretion of Matthew Bearne and will only be considered in the event of an error on the part of Actor Showreels.

• Actor Showreels reserves the right to deny a reshoot free of charge or refuse a refund for any reason..​

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Please confirm below, that you have read and agree to, the terms and Conditions set out by Actor Showreels by Matthew Bearne below