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This agreement outlines the terms and conditions governing the relationship between Matthew Bearne (trading as Super 8 Stage and Screen Academy) and you, the client. It is a legally binding contract designed to ensure both parties gain the maximum benefit.

Showreel Prices

• 1 Monologue: £250

• 1 Duologue Scene: £380

• 2 Duologue Scenes: £650

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Deposits

• A non-refundable deposit of £60 per scene is required to secure a booking. (Unless spreading payments - See below) This covers the scriptwriting process and associated time and effort.

• Once the first draft of the script has been sent to the client, the deposit is non-refundable.

• The remaining balance must be paid in full no later than 6pm, four days before the scheduled filming date. Failure to do so may result in cancellation without a refund of the deposit.

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Actor Preparedness

All actors are expected to arrive fully prepared and off book for their scenes. This means knowing your lines, having rehearsed your character choices, and being ready to perform with minimal need for prompting.

While we allow time for direction and performance refinement on the day, unpreparedness will impact the efficiency of the shoot. More takes may be required, which can limit creative options and may affect the final quality of your showreel. Please note that excessive retakes due to lack of preparation will be evident in the final edit, and we cannot guarantee additional time or reshoots to compensate.

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Payment Terms & Conditions

1. Payment Structure: Spread Payments
    

Clients may opt to spread payments over two months for showreel scenes priced at £380 (one scene) or £650 (two scenes).

The first instalment (50% of the total fee) is due before filming commences.

The second instalment (remaining 50%) is due before editing and final delivery of the footage.

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Late Payment Policy:

• If the second instalment is not received within 30 days of its due date, a late payment fee of 5% of the outstanding balance will be applied.

If payment remains unpaid for a further 30 days (60 days past due), an additional 10% late fee will be added.

After 90 days of non-payment, the matter may be referred to a debt collection agency or legal action may be taken to recover outstanding amounts.

 

Delivery Hold:

Edited footage will not be released until the full balance, including any  applicable late fees, has been received.

Cancellation & Refunds:
 

If a client cancels after the first payment but before filming, a refund minus a £70 admin fee will be provided.

If a client cancels after filming has commenced, no refunds will be issued.

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Showreel Delivery and Usage

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• The final edited showreel will be delivered within 15 working days in a web-friendly format.

• It is intended for self-promotion (casting sites, agents, casting directors, YouTube/Vimeo, etc.).

• Showreels do not count as professional credits. For additional usage rights, see Marketing - Further Usage.

• No raw footage (rushes) will be provided or permitted for external editing.

• Scripts written by Matthew Bearne may not be copied or reproduced by any other company or individual.

• Rewrites are expected, but all requested amendments must be sent via email and agreed upon by Matthew Bearne.

• Actor Showreels does not guarantee keeping the raw camera and sound files (rushes) for longer than a period of 30 days. Actor Showreels are not responsible for the loss of archived footage shot over the period of 30 days from the date of filming. Actor Showreels will only keep archived footage of any kind for 30 days.

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Rescheduling and Postponements

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• If a client requests to reschedule within seven days of the original filming date, a new deposit will be required to secure the new date.

• In the event of a postponement, full payment may be required.

• Matthew Bearne reserves the right to postpone a booking at any time.

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Scene Partners + Props

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• A maximum of two actors per scene is allowed. (Three is possible at £300 per actor minimum.)

• Clients must provide their own scene partners and props.

• If a client cannot find a scene partner, Matthew Bearne will assist where possible. A recommended fee of £75 is payable directly to the scene partner to secure their participation and image rights.

• Splitting Costs: Clients wishing to split costs with another actor must state this at the consultation stage. The scene will be designed for a 50/50 split, and the client handling the booking will be responsible for full payment.

 

Editing and Client Feedback

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• Showreel scenes are crafted in the edit to achieve the best pace and tone, which may differ from client expectations.

• Clients have seven days from receiving their showreel to submit one email with all technical and creative feedback.

• Re-edits beyond this initial round will incur a £75 fee per edit, provided all requested changes are included in a single email.

• Each additional re-edit request will be charged at £75 per round.

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Marketing and Further Usage

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• All footage, stills, and scripts are the copyright of Matthew Bearne.

• Footage may be used for marketing purposes by both Matthew Bearne and the client.

• Showreels may be submitted to film festivals, but must be credited: ‘Written and Directed by Matthew Bearne’.

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AI and Image Rights

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• Your image and likeness will not be used for AI, AR, or related applications without your explicit consent.

• Your identity is fully safeguarded, and your privacy will be upheld in all aspects of our work.

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Additional Material

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• Adding existing footage to a showreel costs £75 and must be paid during the editing process.

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Refunds and Reshoots

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• No refunds will be issued under any circumstances.

• Reshoots are at the sole discretion of Matthew Bearne and will only be considered in the event of an error on the part of Actor Showreels.

• Actor Showreels reserves the right to deny a reshoot free of charge or refuse a refund for any reason..​

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Please confirm below, that you have read and agree to, the terms and Conditions set out by Actor Showreels by Matthew Bearne below